BitDefender Antivirus

Add a powerful Antivirus option to Hexamail Guard, allowing automatic processing of all suspect attachments and elimination of virus, worms, scripts and other malicious content. Hexamail has partnered with award-winning Antivirus software provider, BitDefender. The combined solution from BitDefender and Hexamail provide customers with total email protection.

Exchange Integration 5.5 to 2013

Hexamail Guard integrates automatically and seamlessly with all versions of Exchange providing straightforward integration and easy administration. Hexamail can integate with Exchange 5.5, 2000, 2003, 2007, 2010 or 2013 either on the same machine as Exchange or on a separate server if required.

SPF Verification

SPF (Sender Policy Framework) checking is fully supported, allowing you to add SPF checking to your existing mailserver. SPF ensures that email is only accepted if it came from the servers designated by the sending domain's policy, where available. For domains that publish SPF records this means you can verify the sender is legitimately allowed to send email from the domain. In particular this can help reduce Phishing, where senders spoof email from another domain.

DKIM DomainKeys Verification

DomainKeys Identified Mail (DKIM) checks are performed on any DKIM signed email. This verifies the sender is allowed to send email from the domain specified. It also verifies that the email has not been tampered with or forged. In particular this can help reduce phishing, where senders spoof email from another domain.

SURBL Support

SURBL is an RBL designed to be used to block or tag spam based on URIs (usually their domain names) contained within the message body. It is not a conventional RBL in that it's not intended to block the source of spam messages. Instead, SURBL can be used to block spams based on their message content. http://www.surbl.org/

Advanced Bayesian pattern matching

Bayesian pattern matching is used to analyze the entire content of incoming email: this prevents the mistakes made by relying on single keywords or rules whilst ensuring the filters are robust to subtle changes in language, deliberate misspellings and tricks typical in spam. This allows Hexamail software to provide unrivalled accuracy and reliability when detecting spam.

Neural network sender matching

Cutting-edge neural network technology is used to identify suspicious sender addresses with high accuracy and incredible performance. Neural sender matching enables high volumes of email to be checked in the shortest possible time.

Automatic Whitelists

Hexamail provides support for multiple sender and recipient white lists. The white list can be imported, manually created or automatically created and kept up to date through analysis of outgoing email traffic. Domain whitelisting is also possible.

Challenge Response

With Hexamail Guard you can optionally enable Challenge-Response features to allow sender verification email to be sent out. Senders can then verify themselves to have their email accepted and whitelist their address to allow all future email to pass through unfiltered.

Image Analysis

Hexamail Guard not only analyses the text of email but also any embedded images, using the structure of the images to determine whether an email is SPAM or not. Increasingly SPAM email consists entirely of images, and so this technique is essential for effective blocking.

Content and Header checks

Hexamail supports multiple sophisticated header, subject and content checks with configurable rules, keyword filtering and phrase matching lists that can be maintained by the administrator.

POP3 Connector

Hexamail can download all your user's POP3 accounts, strip out the SPAM and reroute the email to their corporate mailbox or other email address.

Anti phishing

Hexamail features built in anti-phishing protection by recognizing spoofed email, web links and requests for account details.

Greylisting

Configurable greylisting (or graylisting) support allow rejection of unknown senders and IPs

DNS Blacklists

Hexamail supports any third party DNS based blacklists (DNS BL or real time black hole lists). These databases can be used to block all email from known SPAM sending email servers and open relays. Choose what to do with matching IP addresses, Reject, BLock, Mark or Weight.

URL DNS checking

URLs contained in the content of email are checked against configurable DNS based databases of known spam hosts. Email is blocked if it contains URLs hosted on webservers known to belong to spammers.

RHSBL checking

Right-Hand-Side blacklist checking againt configurable DNS based databases of known spam domains. Email is blocked if the sender is from a domain known to belong to spammers.

SBS Integration 2003 to 2011

Hexamail Guard integrates automatically and seamlessly with all versions of Small Business Server providing straightforward integration and easy administration. Hexamail can integate with SBS 2003, SBS 2008 and SBS 2011 either on the same machine as SBS or on a separate server if required.

Spam Quarantine

SPAM detected by Hexamail can be stored in a quarantine for later review. The quarantine allows the administrator to quickly review and send on or delete large numbers of email with a single click. A special viewing window allows the safe viewing of any suspect email without inadvertently triggering worms, virus or pop ups.

Mark, delete or forward spam

Mark SPAM subject lines, delete SPAM over a specified match confidence or forward to user's spam folder, public folder or any other email account.

User SPAM review

The administrator can optionally allow some or all users to review their own quarantined SPAM via a web based interface. Users are automatically alerted to new email arriving in their quarantine and can empty their quarantine with a single click from the alert email. Alternatively they can login to a secure web interface to selectively delete SPAM email and accept legitimate email.

Customizable Web Intergace

The web based interface is fully customizable through the built in HTML template manager and editor.

Supports all SMTP servers

Zimbra, Zarafa, Kerio mailserver, IMailserver, hMailserver, Lotus Notes, NTMail, SL Mail, QMail, Exim, Lotus Domino 5, LSMTP, MailSite, MDaemon, MetaInfo, Sendmail, MS IMS/IIS, Netscape Messaging Server, NTMail, and Post.Office are all supported by Hexamail. Hexamail can be used in conjunction with any SMTP compatible mail server, allowing you the freedom to choose your email server now and in future.

Unrivalled ease of use

Hexamail is dedicated to changing the way business software works: making it easy and productive to use. This reduces configuration mistakes and saves you time and money.

Server based anti-spam

For a corporate anti-spam policy to be successful it must be enforced at the server level removing the need for client-side installs and end-user training. Not only does this ensure the most straightforward maintenance but also ensures the solution is as cost-effective as possible to deploy.

Automatic Internet updates

SPAM and virus adapt and change every day. Any system to detect and eliminate unsolicited email and virus must be kept up to date. Hexamail's software automatically updates itself over the Internet to ensure the latest SPAM and virus can be stopped.

Active Directory Support

Automatically syncs users with Active Directory and allows single sign-on for the web based quarantine

LDAP Support

Automatically syncs users with any LDAP server

Remote management

The easy to use sophisticated administration interface can be used on the same machine or from a remote workstation using a secure communications protocol.

DKIM Signing

Hexamail Guard can automatically DKIM sign all outgoing email. DKIM signing is used to ensure email from your domain cannot be spoofed or tampered with. In addition to signing outbound email, Hexamail generates and manages DKIM keys, DKIM _domainkey DNS entries, and Author Domain Signing Practices DNS entries (your domain signing policy).

Product Versions

Module	Hexamail Guard Pro	Hexamail Guard Basic
SPAM Blocker
Legitimizer
Blocker		*
Censor		*
Market		*
Alerter		*
Responder		*
Group distributer		*
POP3 Reader
Reports		*
Router	*	*
Attachments	*	*
Secure	*	*
Antivirus	*	*
Archiver	*	*

* - Optional module

SPAM Blocking

Hexamail's anti-SPAM module eliminates the cost, time and frustration your workers spend on unsolicited E-mail (junk/SPAM) by blocking the majority of SPAM emails before they ever reach the user. Using automatic built in heuristics combined with all the best known techniques such as pattern matching, connection restrictions, ORB, real-time black hole lists and any desired additional administrator controlled rules it offers the most comprehensive toolbox for effective SPAM blocking available. The combination of best of breed SPAM blocking techniques ensure almost all SPAM is stopped in its tracks, while the automatic analysis of outgoing email traffic ensures false positives are minimal. The SPAM filtering software is entirely under your control, with no privacy, security risks and no additional latency introduced into your email system as is the case with many hosted solutions.

Legitimizer

Instead of having to laboriously enforce corporate signatures in every email client in your organization, Hexamail Guard allows you to configure a corporate signature once and have it automatically added to all outgoing email. This helps prevent additional network traffic from redundant signatures on internal emails and ensures you can be confident that every external email will contain the required signature.

Blocker

In some instances it is desirable to prevent emails to or from certain sources or destination companies. For example, perhaps you wish to ensure that no emails from recruitment agencies or ex-employees reach your staff, or prevent all outgoing emails to a competitor. In other situations it is the contents of the email that requires blocking. This can often be outgoing or incoming offensive material, such as pornography, swearing, or other undesirable material. Blocking works in concert with alerting to ensure that emails can be systematically blocked, stored and a nominated party alerted to the incidence of the blocked email.

Censoring

Loose talk costs money. A poor choice of words in an outgoing email with or without appropriate disclaimers can be a costly business today. Hexamail Guard allows the censoring or offensive or inappropriate words from all outgoing (and optionally incoming) emails, ensuring that your corporate voice is as clean and virtuous as your reputation.

Marketing

Detect outbound email from multiple domainsAutomatically detect existing marketing insertsInsert HTML text or image marketing insertsDeliver to the recipients Automatically add advertisements and marketing inserts to the footer of all outgoing emails. Create and manage mini-email marketing campaigns to get to every eyeball that sees an email from your company!

• Reach: Reach your customers and partners with your marketing message on every outgoing email
• Rationalize: Coordinate email footers and marketing inserts from a central point

Configurable email marketing inserts

Automatic fuzzy detection of existing marketing insert

Override or disable for specific domains

HTML inserts

Image inserts

Text inserts

Automatic conversion of HTML to text inserts when required

Alerter

Do you know what kind of information is leaving your company by email? While many organizations have strict physical security and diligent gatekeepers guarding against physical theft or unauthorized removal of materials, their electronic gatehouse is nonexistent. The alerter allows you to alert specified users to various types of email passing through the guard layer.

Responder

The responder allows automatic out-of-office responders to be set up for nominated email accounts. These responders include automatic scheduling to allow the responder to be set up in advance and engage/ disengage automatically on the required dates or schedule.

Group Distribution

The Group Distribution module allows powerful group forwarding features, allowing email discussion groups to be setup, including closed, internal and public groups. Sophisticated rules allow you to determine who can and can't send to a group, what sort of content they can send (for example, you may wish to prevent large attachments going to a mobile sales force on dial-up).

Router

Incoming emails can place a huge burden on the nominated recipient. Often several email addresses are provided publicly for information, questions and other telemarketing activities. More often than not emails arrive to all addresses about a diversity of subjects, with little relationship between the email address and the subject matter. For example, a company-wide email address such as mail@yourcompany.com will receive speculative employment queries, requests for information, invitations to tender, unsolicited junk mail, technical support questions etc. etc.

Having a single nominated recipient quickly results in the recipient becoming over-burdened with email. Studies show that having multiple recipients results in no one giving the incoming message stream the required attention.

The solution? Intelligently route each incoming mail based on the nature of the subject, content, and any attachment to the most suitable respondent recipient.

Routing uses rules concerning the subject line, contents, and previous message chain to ensure that the correct recipient is initially identified and then continues the correspondence when required.

• Expedite: Ensure incoming emails go to the right person immediately
• Automate: Automatically detect the language of incoming emails and reroute
• Schedule: Schedule routes depending on the day of week or date

Bounce email by rules/phrases

Redirect email to another address

Automatic language detection and rerouting for each language

Support for Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Icelandic, Italian, Norwegian, Polish, Portuguese, Spanish, Swedish, and Turkish

Route email by rules

Route email by phrases

Redirect group email

Route based on date

Route based on day and time of day

Route based on size

POP3 Reader

The POP3 reader module acts as a POP3 connector, automatically downloading emails from any configured POP3 or IMAP accounts on external servers, and reroutes the emails to any internal mailbox or other external email account.

Attachments

The attachment module automatically archives attachments from all email. It also optionally removes the attachment and replaces it with a link allowing the attachment to be served more efficiently from a webserver. This prevents users having to download attachments they don't need or wish to refer to later. Attachments are automatically deduplicated if sent to multiple recipients: you only need store one copy of each file received or sent!

Secure

Hexamail Secure module provides is a centralized automatic email security solution. It can cryptographically sign email using DKIM signatures to ensure email from your domain cannot be spoofed. It also helps you manage your DKIM signing public/private key pairs and DNS entries.

Reports

The reports module provides fully-automatic scheduled reporting of any statistics.

Antivirus

The antivirus module automatically scans all incoming email attachments for virus, worms and trojans. If identified, the email can be marked so that the end user is aware of the infected content, blocked completely so that the end user cannot inadvertently execute a virus or a script, or the infected attachment can be removed and a comment added to the email to inform the user of the action taken. All processed emails can be optionally stored in a quarantine for later review, resend or deletion.

Archiver

Hexamail Archiver module provides is a centralized automatic email archiving solution. Highly efficient full-text indexing and compression algorithms ensure that the most scalable and high performance email archive is generated entirely automatically from all of your email. Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems. Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring more space for the archive than the original emails!

Looking for something else?

If there is a feature you require that we haven't mentioned please email us at and we can advise on whether we have that feature already and, if not, we will happily improve our product to meet your requirement!