Hexamail Nexus
Advanced email processing
Hexamail Nexus provides a scalable and reliable messaging platform for all your email processing requirements.
The unique architecture allows you to add functionality and features to Nexus as you require with no need to reinstall or reconfigure.
For example you could start out with a simple disclaimer module, then add antispam or advanced email routing at a later date.
Automatic email routing
Automatic routing allows you to route incoming emails in whatever way you wish: by subject, sender, content match, even by day of the week and time of day!
Automatic language routing
Automatic language routing allows you to reroute incoming emails based on the language the emails are written in.
Using Bayesian pattern matching, the language of the email is accurately determined and the email rerouted to an appropriate email address or mailbox for processing.
Intelligent Responders
Intelligent auto-responders can be scheduled for a specific time period, automatically expiring after the period they are required for.
Group Distribution
Add group distribution features to any email system. Public, opt-in and closed groups are all supported.
Automatically add disclaimers
Automatically insert missing email disclaimers into outbound emails from your company.
Next generation messaging infrastructure
Hexamail Nexus represents a new way of deploying email processing infrastructure.
Based on the SMTP protocol it can augment any existing email system. The advanced caching and processing engine ensures scalability and high performance even under the most demanding email traffic loads.
Intelligent email processing
Hexamail deploys a variety of processing techniques from keyword and rule based systems, advanced Bayesian pattern matching to Neural Network recognition of textual features. Using the optimal techniques for different aspects of email processing ensure the most accurate system while retaining scalability and performance.
High performance
Hexamail Nexus uses an advanced streaming processing engine that automatically caches and processes just the parts of emails required. Rates of up to 25 emails per second are achieved with no limit to the size of email being processed. True scalable and high performance message processing infrastructure.
Incremental licensing
With Hexamail's revolutionary licensing system you can license just the functionality you need right now, without restricting your options later on: license what you need when you need it. Today you can address the most pressing issues such as antispam or antivirus, and later extend to intelligent email routing, censoring, monitoring
or archiving simply by adding licenses and avoiding any disruption to your email system.
Effective SPAM blocking
Hexamail Nexus offers unrivalled accuracy and SPAM detection rates through the combination of Bayesian pattern matching and support for all other popular SPAM blocking techniques.
The unique quarantine interface allows you to manage the captured SPAM and modify SPAM blocking rules and black/ white lists with a single-click!
3rd Party DNS Blacklists
Hexamail supports any third party DNS based blacklists (real time black hole lists).
These databases can be used to block all email from known SPAM sending email servers and open relays.
BitDefender Antivirus
Using an award winning virus detection engine produced by
BitDefender Hexamail Nexus offers complete protection from email virus, worms, malware, trojans, scripts and malicious attacks.
A virus quarantine allows you to review and cleanse emails without danger of triggering worms or scripts.
Email blocking
Block and quarantine emails based on subject, content, sender, recipient.
Alerting
Setup alerts on specific content being disclosed, attachment types being dispatched or other unauthorized email usage
Insertion of marketing footers
Leverage your outbound email traffic to advertise your products or services - automatically insert customized email footers or adverts into outbound emails.
Censor undesirable content
Censor obscene content from your incoming and outbound emails.
Augments any existing email server
Because Nexus can run alongside your existing email infrastructure, you can use Nexus to add or enhance any missing features to your email and messaging platform.
Supports Microsoft Exchange
Microsoft Exchange versions 5.5,2000,2003,2010 and SBS2003 and SBS2008 are fully supported
Supports all SMTP servers
Lotus Notes, NTMail, SL Mail, QMail, Exim, IMail, Lotus Domino 5, LSMTP, MailSite, MDaemon, MetaInfo, Sendmail, MS IMS/IIS, Netscape Messaging Server, NTMail, and Post.Office are all supported by Hexamail. In addition Hexamail can be used in conjunction with any other SMTP compatible mail server
Server based email solution
For a corporate email policies to be successful they must be enforced at the server level removing the need for client-side installs and end-user training.
Not only does this ensure the most straightforward maintenance but also ensures the solution is as cost-effective as possible
POP3 Account downloading and SPAM filtering
Hexamail can download all your user's POP3 accounts, strip out the SPAM and reroute the emails to their corporate mailbox or other email address.
Remote management
The easy to use sophisticated administration interface can be used on the same machine or from a remote workstation using a secure communications protocol.
Product Versions
| Module | Hexamail Nexus |
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| Legitimizer | * |
| Blocker | * |
| Censor | * |
| Market | * |
| Alerter | * |
| Responder | * |
| Group distributer | * |
| Router | * |
| POP3 Reader | * |
| Attachments | * |
| Reports | * |
| Antivirus | * |
| Archiver | * |
* - Optional module
Legitimizer
Instead of having to laboriously enforce corporate signatures in every email client in your organization, Hexamail Guard allows you to configure a corporate signature once and have it automatically added to all outgoing email. This helps prevent additional network traffic from redundant signatures on internal emails and ensures you can be confident that every external email will contain the required signature.
 
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- Automatic fuzzy-detection of existing signatures
- Automatic insertion of disclaimers and signatures if missing, for HTML and text emails
- Optional individual signatures for each domain or sub-domain served
- Use HTML or plain text disclaimers
- Support for images in signature HTML
Blocker
In some instances it is desirable to prevent emails to or from certain sources or destination companies. For example, perhaps you wish to ensure that no emails from recruitment agencies or ex-employees reach your staff, or prevent all outgoing emails to a competitor.
In other situations it is the contents of the email that requires blocking. This can often be outgoing or incoming offensive material, such as pornography, swearing, or other undesirable material.
Blocking works in concert with alerting to ensure that emails can be systematically blocked, stored and a nominated party alerted to the incidence of the blocked email.
 
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- Alert Admin when blocking emails
- Alert admin if blocked email store reaches a configurable size
- Allow return to sender of blocked emails
- Configurable response to sender with optional blocking reason
- Forward blocked emails to nominated account
- Override block if containing specific content phrases or wildcards
- Block if containing specific content phrases or wildcards
- Block if missing specific content phrases, allowing a form of send password in the content
- Configurable sender address white lists
- Configurable sender address block lists
- Configurable sender name block lists
- Configurable recipient block lists
- Block if too many recipients
- Block undisclosed sender emails
- Block undisclosed recipient emails
- Block by white list of allowed IP
- Block by disallowed IP
- Block based on email size
- Store blocked email for later inspection/archiving or resending
- Blocked email store maintenance interface and send on options
- Block if contains phrases or wildcards in the content
- Block if contains phrases or wildcards in the subject line
- Block if missing specific subject phrases, allowing a form of send password in the subject line
- Block emails with attachments of specific types
- Remove specific attachment types, e.g. worms, virus and other malicious types
Censoring
Loose talk costs money. A poor choice of words in an outgoing email with or without appropriate disclaimers can be a costly business today.
Hexamail Guard allows the censoring or offensive or inappropriate words from all outgoing (and optionally incoming) emails, ensuring that your corporate voice is as clean and virtuous as your reputation.
 
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- Hiding of obscene/forbidden phrases/words/wildcards in the content
- Hiding of obscene/forbidden phrases/words/wildcards in the subject line
- Configurable hide string, e.g. ****** or !CENSORED!
- Configurable white list of users address matches to bypass the censoring
- Support for emails attached to emails
- Configurable mark string to optionally alert recipient the email has been censored
- Option to block obscene emails
- Option to forward obscene emails to nominated address or the administrator
- Censored emails stored for later archiving/forwarding/sending or removal
- Automatic alert when censored store reaches configurable size
Marketing
Automatically add advertisements and marketing inserts to the footer of all outgoing emails.
Create and manage mini-email marketing campaigns to get to every eyeball that sees an email from your company!
Detect outbound email from multiple domains
Automatically detect existing marketing inserts
Insert HTML text or image marketing inserts
Deliver to the recipients
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- Configurable email marketing inserts
- Automatic fuzzy detection of existing marketing insert
- Override or disable for specific domains
- HTML inserts
- Image inserts
- Text inserts
- Automatic conversion of HTML to text inserts when required
Alerter
Do you know what kind of information is leaving your company by email? While many organizations have strict physical security and diligent gatekeepers guarding against physical theft or unauthorized removal of materials, their electronic gatehouse is nonexistent.
The alerter allows you to alert specified users to various types of email passing through the guard layer.
- Standard rule types for common usage: Offensive Material, Potential Virus, Lengthy Discussion, etc. Entirely configurable rules engine allowing administrator controlled rules to trap almost any type of email.
- Virtually unlimited number of rules, and alert recipients.
- High-performance rules engine ensures low-latency filtering of email traffic both incoming and outgoing.
Responder
The responder allows automatic out-of-office responders to be set up for nominated email accounts.
These responders include automatic scheduling to allow the responder to be set up in advance and engage/ disengage automatically on the required dates or schedule.
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- Automatic scheduling of responders
- Sophisticated rules processing to determine when to respond and response to send
- Support for HTML and plain text responders.
- Support for images in response HTML
Group Distribution
| The Group Distribution module allows powerful group forwarding features, allowing email discussion groups to be setup, including closed, internal and public groups. Sophisticated rules allow you to determine who can and can't send to a group, what sort of content they can send (for example, you may wish to prevent large attachments going to a mobile sales force on dial-up). | |
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Router
Incoming emails can place a huge burden on the nominated recipient. Often several email addresses are provided publicly for information, questions and other telemarketing activities. More often than not emails arrive to all addresses about a diversity of subjects, with little relationship between the email address and the subject matter. For example, a company-wide email address such as mail@yourcompany.com will receive speculative employment queries, requests for information, invitations to tender, unsolicited junk mail, technical support questions etc. etc.
Having a single nominated recipient quickly results in the recipient becoming over-burdened with email. Studies show that having multiple recipients results in no one giving the incoming message stream the required attention.
The solution? Intelligently route each incoming mail based on the nature of the subject, content, and any attachment to the most suitable respondent recipient.
Routing uses rules concerning the subject line, contents, and previous message chain to ensure that the correct recipient is initially identified and then continues the correspondence when required.
Having a single nominated recipient quickly results in the recipient becoming over-burdened with email. Studies show that having multiple recipients results in no one giving the incoming message stream the required attention.
The solution? Intelligently route each incoming mail based on the nature of the subject, content, and any attachment to the most suitable respondent recipient.
Routing uses rules concerning the subject line, contents, and previous message chain to ensure that the correct recipient is initially identified and then continues the correspondence when required.
Incoming emails are checked against a configurable routing list. Matching emails are then passed through a Bayesian language detection algorithm
to determine the language the email is written with close to 100% accuracy. The email is then rerouted to a different address depending on the language
it is written in.
 
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- Bounce email by rules/phrases
- Redirect email to another address
- Automatic language detection and rerouting for each language
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Support for Chinese, Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Icelandic, Italian, Norwegian, Polish, Portuguese, Spanish, Swedish, and Turkish
- Route email by rules
- Route email by phrases
- Redirect group email
- Route based on date
- Route based on day and time of day
- Route based on size
POP3 Reader
The POP3 reader module acts as a POP3 connector, automatically downloading emails from any configured POP3 or IMAP accounts on external servers, and reroutes the emails to any internal mailbox or other external email account.
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- Highly efficient multiplexing communications used to download from many accounts simultaneously
- Individually configurable download schedules
- Supports SSL servers
- Download schedules as short as 1 minute permitted
- Downloads only new emails for each user
- Catch-all and individual accounts supported
- IMAP Support
- Multi-domain catch-all accounts supported
- Gmail Support
- Rerouting and readdressing options
- Emails are routed through all processing modules, allowing for antivirus scanning, SPAM blocking, routing, alerting, responders and all other Hexamail features!
- Retrieves messages from mailboxes located on any number of Internet Service Providers (ISP).
- Check and download new messages as often as you require, with schedule interval resolution of 60 seconds.
- Automatically delete, expire or retain the emails on your email account
- SSL fully supported, allowed secure retrieval of emails from SSL compliant mailservers.
- Support secure logon with APOP (Authenticated Post Office Protocol).
- Retrieves messages from more than one mailbox at the same time. This ensures that mailboxes with large volumes of email do not hold up processing of other mailboxes.
- Allows forwarding of email to any other address, mailbox or corporate email server.
Attachments
The attachment module automatically archives attachments from all email.
It also optionally removes the attachment and replaces it with a link allowing the attachment to be served more efficiently from a webserver.
This prevents users having to download attachments they don't need or wish to refer to later.
Attachments are automatically deduplicated if sent to multiple recipients: you only need store one copy of each file received or sent!
 
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- Store all attachments in a central file store
- Automatic compression of non compressed attachment types
- Automatic deduplication and instancing of replicated attachment files, offering MASSIVE storage and processing savings on your mailserver
- Customizable attachment replacement links
- Powerful attachment store query tool
- Resend and export attachments
Reports
The reports module provides fully-automatic scheduled reporting of any statistics.
 
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- Each report can be fully configured to your requirements
- Scheduling allows report publication on any time period
- Archiving of reports uses compression to minimize disk usage and allow for longer term archives
- Standard HTML publication allows easy viewing and printing
- Reports can be exported into standard HTML
- Full-color graphs are used in the reports to ensure the clarity of vital information
Antivirus
The antivirus module automatically scans all incoming email attachments for virus, worms and trojans.
If identified, the email can be marked so that the end user is aware of the infected content, blocked completely so that the end user
cannot inadvertently execute a virus or a script, or the infected attachment can be removed and a comment added to the email to inform the user of the action taken.
All processed emails can be optionally stored in a quarantine for later review, resend or deletion.
 
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- The embedded BitDefender antivirus engine features outstanding detection abilities together with high performance. You can expect 100% detection of In-the-Wild viruses, Trojans and malware. The award winning, internationally certified antivirus engine from BitDefender features proprietary technologies, based on innovative ideas and leading trends in the information security industry. It continues to be internationally recognised by independent organisations which reward outstanding results through numerous prizes and certifications, Av-Test.org, Virus Bulletin, ICSA Lab, Checkmark, PC World Top 100, ComputerActive and Which? to name but a few.
- Automatic updates are another key point in virus protection, both the virus database and the program itself can be updated automatically. The updates are incremental, and only new data is downloaded, thus ensuring updates are timely and efficient.
- Allow alerts to senders of infected emails
- Configurable response to sender with optional blocking reason
Archiver
Hexamail Archiver module provides is a centralized automatic email archiving solution.
Highly efficient full-text indexing and compression algorithms ensure that the most scalable
and high performance email archive is generated entirely automatically from all of your email.
Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact
and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems.
Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring
more space for the archive than the original emails!
 
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High speed archiving
Native high-performance C++ archiving code ensures that emails are archived and indexed in realtime. The unsurpassed performance allows the archive to be used live by end-users to retrieve old, deleted, or difficult to find emails from a web-interface. -
Massively Scalable
Archiving of 100s of millions of emails in a single archiver is possible, allowing many years of emails to be archived on a single server or drive. -
Low Storage Requirements
All email content (MIME) is retained compressed, allowing accurate records to be retained while minimizing storage. Emails are automatically deduplicated. Save costs of storages devices, upgrading servers and backup time and facilities. -
Fulltext search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization. -
Genuine Archiving
Some inferior archiving solutions simply push email content into a relational database. This can be costly in database licenses, slow to retrieve email and extremely demanding of disk space and other machine resources. Be sure to check the licensing implications and costs of such systems before purchase. Hexamail is a complete solution requiring no third party database licenses. -
Secure
Archiving takes place on your servers, within your network. Sensitive emails need never leave your organization, eliminating trust, hacking, or security breach concerns typical of third party service based archive solutions providers. -
Active Directory Integration
Active Directory integration allows automatic import of your users and restriction of their access to only their emails -
SSL
Full secure SSL access to web based knowledge management, discovery and search interfaces. -
Sources
The Archiver module can index email from almost any source including Exchange, maildir, mbox, hMail, iMail, MDaemon, Hexamail, POP3, SMTP, and PST -
Exchange 2000-2010
Index email driectly from Exchange 2000 onwards -
PST
Index any PST files from Outlook clients or Exchange server -
Long term retention
Content can be retained for periods matching typical regulatory requirements such as Sarbanes Oxley, European Union ISP Communications Data retention, SEC Rules, NASD, HIPAA and Graham-Leach-Bliley Act. -
Regulatory Adherence
Full MIME storage ensures your chosen email archive solution adheres to all regulations now and in future. Regulations such as Sarbanes-Oxley can be costly to implement, Hexamail Vault eliminates the cost for archiving email in a compliant way. -
Backup
A unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities. The fulltext index remembers which emails were in which backup files and allows fulltext search even over email removed from the server. -
Automated Export
Automated export features allow all email matching specific complex criteria to be exported to directories or zip files for litigation or auditing purposes. -
Fulltext Search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization. -
Live Access
Live-access allows your end-users to access the archive through a web-interface and retrieve email they may have deleted or lost in their inbox. This simultaneously ensure valuable knowledge is never lost from your organization, can be quickly retrieved, and users reduces user inbox storage requirements. -
Historical Redelivery
Redelivery or historical email to selected recipients allows verbatim copies of emails to be retrieved and redelivered in a single click. -
Report and Audit Generation
Users can run their own audit and generate folders or zip files of vital emails for meetings, storage offsite or presentation to management. -
Configurable Access
Administrators can restrict access to discovery features to specific users or areas of discovery
