Hexamail Vault

Hexamail Vault
Email Archiving Solution

Features

Hexamail Vault provides a centralized automatic email archiving solution. Highly efficient full-text indexing and compression algorithms ensure that the most scalable and high performance email archive is generated automatically.

Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems. Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring more space for the archive than the original email!

		High speed archiving
		Native high-performance C++ archiving code ensures that emails are archived and indexed in realtime. The unsurpassed performance allows the archive to be used live by end-users to retrieve old, deleted, or difficult to find emails from a web-interface.

		Massively Scalable
		Archiving of 100s of millions of emails in a single archiver is possible, allowing many years of emails to be archived on a single server or drive.

		Low Storage Requirements
		All email content is retained in its original format in a compressed store, allowing 100% accurate records to be retrieved while minimizing storage. Emails are automatically deduplicated as they are archived. Save costs of storage devices, upgrades to servers and backup technologies and procedures. For example: A typical 12 Gigabyte Exchange server store is compressed down to 1.6 Gigabyes of archive, allowing a shorter retention period to be enforced in Exchange and retention of around 7 times as much email on the server!

		Fulltext search
		Full-text Bayesian weighted indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization. Bayesian analysis leads to highly relevant results to searches.

		Genuine Archiving
		Some inferior archiving solutions simply push email content into a relational database. This can be costly in database licenses, slow to retrieve email and extremely demanding of disk space and other machine resources. Be sure to check the licensing implications and costs of such systems before purchase. Hexamail is a complete solution requiring no third party database licenses.

		Zero setup
		Simple one step setup procedure with minimal changes required to your email server settings.

		Secure
		Archiving takes place on your servers, within your network. Sensitive emails need never leave your organization, eliminating trust, hacking, or security breach concerns typical of third party service based archive solutions providers.

		Active Directory Integration
		Active Directory integration allows automatic import of your users and restriction of their access to only their emails

		SSL
		Full secure SSL access to web based knowledge management, discovery and search interfaces.

		Long term retention
		Content can be retained for periods matching typical regulatory requirements such as Sarbanes Oxley, European Union ISP Communications Data retention, SEC Rules, NASD, HIPAA and Graham-Leach-Bliley Act.

		Regulatory Adherence
		Full MIME storage ensures your chosen email archive solution adheres to all regulations now and in future. Regulations such as Sarbanes-Oxley can be costly to implement, Hexamail Vault eliminates the cost for archiving email in a compliant way.

		Dynamic Backup
		A unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities. The fulltext index remembers which emails were in which backup files and allows fulltext search even over email removed from the server.

		Automated Export
		Automated export features allow all email matching specific complex criteria to be exported to directories or zip files for litigation or auditing purposes.

		Fulltext Search
		Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization.

		Live Access
		Live-access allows your end-users to access the archive through a web-interface and retrieve email they may have deleted or lost in their inbox. This simultaneously ensure valuable knowledge is never lost from your organization, can be quickly retrieved, and users reduces user inbox storage requirements.

		Historical Redelivery
		Redelivery or historical email to selected recipients allows verbatim copies of emails to be retrieved and redelivered in a single click.

		Report and Audit Generation
		Users can run their own audit and generate folders or zip files of vital emails for meetings, storage offsite or presentation to management.

		Configurable Access
		Administrators can restrict access to discovery features to specific users or areas of discovery

Can't see a feature you need? Please contact us about it.

Product Versions

Module	Hexamail Vault
Archiver
SPAM Blocker	*
Antivirus	*

* - Optional module

SPAM Blocking

Hexamail Guard is anti-SPAM software that eliminates the cost, time and frustration your workers spend on unsolicited E-mail (junk/SPAM) by blocking the majority of SPAM emails before they ever reach the user. Using automatic built in heuristics combined with all the best known techniques such as pattern matching, connection restrictions, ORB, real-time black hole lists and any desired additional administrator controlled rules it offers the most comprehensive toolbox for effective SPAM blocking available. The combination of best of breed SPAM blocking techniques ensure almost all SPAM is stopped in its tracks, while the automatic analysis of outgoing email traffic ensures false positives are minimal. The SPAM filtering software is entirely under your control, with no privacy, security risks and no additional latency introduced into your email system as is the case with many hosted solutions.

A multi-layered spam filtering engine ensures that all types of spam can be effectively blocked. Click anywhere on the diagram for further information about the feature.

Effective	Unrivalled automated accuracy - genuinely > 99% elimination of undesired E-mail, with automatic whitelist generation from outgoing email analysis
Reliable	Only incoming E-mail from the Internet or POP3 accounts is filtered. Customer outbound and internal E-mail is not filtered.
Safe	Suspect E-mail messages are are quarantined or forwarded to an appropriate recipient
Control	You maintain control of your own email systems without having to rely on third party servers or services
Configurable	Unrivalled easy to use configuration interface
Easy	'Drop-In' installation with no changes to DNS or MX records required
Fast	Highly optimized natively compiled code ensures the highest performance filtering and no email latency
Secure	Add security options to your existing email infrastructure to prevent open relay, dictionary harvest attacks etc.

Automatic Whitelisting
Automatic white list generation from senders contacts and email message threads coupled with intelligent on-the-fly white list detection. This ensures legitimate senders email do not get blocked by the SPAM blocker
Challenge Response
Challenge-response features to allow senders to verify and have email automatically accepted and their address whitelisted
Grey listing
Temporarily fail connections from new IP, sender and recipient sets to effectively block spam software, and BotNets. Automatically whitelists your regular senders so that no delay is experienced for legitimate communications.
Honey Pot
Dynamic Adaptive Honeypot. The Honeypot uses spam sent to chosen honeypot addresses to automatically generate adaptive intelligent agents, known as "bees". These identify and block similar spam. This provides realtime protection against new spam types, sender IPs, and specifically image spam.
Bayesian Matching
Full Bayesian statistical pattern matching providing highly accurate (better than 99%) spam blocking with minimal false-positives (emails incorrectly marked as spam). Selectable pattern matching subcategories allowing bypass of pattern matching for specific types of spam, such as 'Money Making', 'Recruitment', 'Privacy', 'Competitions' etc. Multiple thresholds for pattern matching allowing marking, blocking or automatic deletion of identified spam. Email accepted or deleted from the quarantine is used to further the Bayesian matchign for future email.
White listing
Easy to use white list management facility allowing you to maintain lists of email addresses that you never want blocked. Users each have their own personal white lists and senders can be automatically whitelisted if a blocked email is released from the quarantine.
SPF Checks
Full SPF (Sender Policy Framework/Sender ID) support and failure blocking. Helps prevent phishing attacks
Domain Keys Checks
Full DomainKeys Identified Mail (DKIM) support and failure blocking. Helps prevent phishing attacks
URL Blocking
Full support for DNS-based URL checking of URLs within emails Built in SURBL support for DNS-based URL checking of URLs within emails
IP blocking
Block IP addressesfrom relay, sending inbound email. Whitelist IP addresses so that they are never blocked, or white list IPs for relay. Use DNS based databases to block known spam IP addresses
DNS Based Spam protection
Full support for multiple configurable DNS based spam protection databases. Dial-Up User Lists (DULs), Real time Black hole Lists (RBLs), Spamhaus SBL, XBL and Relay Spam Stoppers (RSS) are all supported! Override to allow receipt from known good sender addresses
Spam Quarantine
Spam quarantine with safe email viewer that doesn't trigger virus, worms, popups or other malicious code. The administrator can optionally allow users to review their own spam using a web-based quarantine view. Users and administrator can be automatically alerted when they have spam in the quarantine to review
Content Checks
Blocking based on strings, wildcards, word/phrase, regular expression matches in the email content or subject Configure different actions to perform for each expression matched.
Sender Blocking
Blocking based on strings, wildcards and phrase matches in the email sender address Elimination of emails with missing, undisclosed, invalid or suspect sender addresses Easy to use one-click sender blocking facility to allow direct blocks of unwanted newsletters or repeat offenders.
Country Blocking
Blocking based on country of client IP Address. This allows weighting, blocking or deletion of email originating from specified countries.
Image Analysis
Configurable automatic blocking of graphical or image-based emails. The system performs sophisticated checks on any attached or included images to identify image based spam and block it.
PDF attachment spam blocking
Hexamail automatically inspects PDF attachments for textual and image based spam and blocks if an attachment contains spam content
Automatic ZIP unpacking and content analysis
Hexamail automatically unpacks ZIP attachments, identifies malicious contained files and even reads the textual content to detect spam attachments
Header Checks
Configurable automatic blocking of emails with suspect MIME headers
NDR Spam Attack Prevention
Automatically block NDR Spam attacks by detecting NDRs from spoofed recipients, to false recipient addresses, or to nominated bad addresses.
Configurable automatic blocking of emails from suspect Mailer programs
Automatic text style and font analysis and blocking
Configurable automatic blocking of emails containing web bugs, inline framesets, popup windows etc.
Configurable automatic blocking of emails with dangerous or suspect attachments
Configurable automatic identification and blocking of emails with suspect recipient lists
Configurable automatic verification of replyto/sender
Configurable spam action options, including quarantine storage, subject line marking, forwarding, blocking and deletion

Antivirus

The antivirus module automatically scans all incoming email attachments for virus, worms and trojans. If identified, the email can be marked so that the end user is aware of the infected content, blocked completely so that the end user cannot inadvertently execute a virus or a script, or the infected attachment can be removed and a comment added to the email to inform the user of the action taken. All processed emails can be optionally stored in a quarantine for later review, resend or deletion.

Protect	You can expect 100% detection of In-the-Wild viruses and Trojan horses.
Up to date	The Antivirus engine automatically updates itself at regular intervals
Alert	Alert your administrator or senders to virus in emails
Block	Block infected, dangerous, or forbidden attachments
Cleanse	Remove infected, dangerous, or forbidden attachments
Safe	Quarantine infected emails for later resend or deletion

The antivirus engine features outstanding detection abilities together with high performance. You can expect 100% detection of In-the-Wild viruses and Trojan horses. The kernel is certified by ICSA; it frequently takes part in the tests of Virus Bulletin magazine, often yielding the VB100 award.
Automatic updates are another key point in virus protection, both the virus database and the program itself can be updated automatically. The updates are incremental, and only new data is downloaded, thus ensuring updates are timely and efficient.
Allow alerts to senders of infected emails
Configurable response to sender with optional blocking reason

Archiver

Hexamail Archiver module provides is a centralized automatic email archiving solution. Highly efficient full-text indexing and compression algorithms ensure that the most scalable and high performance email archive is generated entirely automatically from all of your email. Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems. Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring more space for the archive than the original emails!

Compliance	Store 100% of your email in full original MIME format
Discovery	Use the live search facilities to allow users to access their old email
Scalable	Store many years of email in a single server
Compressed	Unique MIME compression algorithms ensure most compact storage
Full Text	Full text weighted queries provide relevant retrieval
Secure	Enable SSL archive web interface for maximum security