Hexamail Vault
Email archive and discovery
Hexamail Vault provides a centralized automatic email archiving solution. Highly efficient full-text indexing and compression algorithms ensure that the most scalable and high performance email archive is generated automatically.
Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems. Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring more space for the archive than the original email!
High speed archiving
Our native high-performance archiving engine ensures that emails are archived and indexed in realtime.
The unsurpassed performance allows the archive to be used live by end-users to retrieve
old, deleted, or difficult to find emails from a web-based interface and export or redeliver to their mailboxes.
Massively Scalable
Archiving of 100s of millions of emails in a single archiver is possible, allowing many years of emails to be
archived on a single server or drive.
Low Storage Requirements
All email content is retained in its original format in a compressed store, allowing 100% accurate records to be retrieved while minimizing storage.
Emails are automatically deduplicated as they are archived.
Save costs of storage devices, upgrades to servers and backup technologies and procedures.
For example: A typical 12 Gigabyte Exchange server store is compressed down to 1.6 Gigabyes of archive, allowing a shorter retention period to be enforced in Exchange and retention of around 7 times as much email on the server!
Fulltext search
Full-text weighted indexing automatically takes place on archiving.
This allows your valuable resource of archived emails to be leveraged for knowledge management,
auditing and discovery within your organization.
Mailserver preserved
No changes are made to the email server mailboxes or any email when archived.
Zero setup
Simple one step setup procedure with minimal changes required to your email server settings.
Microsoft Exchange Compatible
Fully supports Exchange 2000, 2003, 2007 and 2010, SBS and SBS2008 mailbox archiving using journaling
Compatible with all mailservers
Supports Hexamail, Mdaemon mailbox, Maildir format, hMail, iMail and Kerio mailbox archiving
SMTP Archiving
Built in support for archiving of incoming and outgoing SMTP traffic with all SMTP mail servers and Exchange with no need for an additional proxy component.
POP/IMAP Connector
Built in POP and IMAP connector allows collection and archiving of email from any additional external POP or IMAP accessible accounts
Secure
Archiving takes place on your servers, within your network.
Sensitive emails need never leave your organization, eliminating trust, hacking, or security breach
concerns typical of third party service based archive solutions providers.
Active Directory/LDAP Integration
Active Directory and LDAP integration allows automatic import of your users and restriction of their access to only their emails
SSL
Full secure SSL access to web based knowledge management, discovery and search interfaces.
Long term retention
Content can be retained for periods matching typical regulatory requirements such as Sarbanes Oxley, European Union ISP Communications Data retention, SEC Rules, NASD, HIPAA and Graham-Leach-Bliley Act.
Regulatory Adherence
Full MIME storage ensures your chosen email archive solution adheres to all regulations now and in future.
Regulations such as Sarbanes-Oxley can be costly to implement, Hexamail Vault eliminates the cost for archiving email in a compliant way.
Dynamic Backup
A unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities.
The fulltext index remembers which emails were in which backup files and allows fulltext search even over email removed from the server.
Automated Export
Automated export features allow all email matching specific complex criteria to be exported to directories or zip files
for litigation or auditing purposes.
Fulltext Search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be
leveraged for knowledge management, auditing and discovery within your organization.
Live Access
Live-access allows your end-users to access the archive through a web-interface and retrieve email they may have deleted or lost in their inbox. This simultaneously ensure valuable knowledge is never lost from your organization, can be quickly retrieved, and users reduces user inbox storage requirements.
Redelivery to mailboxes
Redelivery of historical email to selected recipients allows verbatim copies of emails to be retrieved and redelivered in a single click.
Report and Audit Generation
Users can run their own audit and generate folders or zip files of vital emails for meetings, storage offsite or presentation to management.
Configurable Access
Administrators can restrict access to discovery features to specific users or areas of discovery
Product Versions
| Module | Hexamail Vault |
|---|---|
| Archiver |  |
| SPAM Blocker | * |
| POP3 Reader | * |
| Antivirus | * |
* - Optional module
SPAM Blocking
Hexamail's anti-SPAM module eliminates the cost, time and frustration your workers spend on unsolicited E-mail (junk/SPAM) by blocking the majority of SPAM emails before they ever reach the user.
Using automatic built in heuristics combined with all the best known techniques such as pattern matching, connection restrictions, ORB, real-time black hole lists and any desired additional administrator controlled rules it offers the most comprehensive toolbox for effective SPAM blocking available.
The combination of best of breed SPAM blocking techniques ensure almost all SPAM is stopped in its tracks, while the automatic analysis of outgoing email traffic ensures false positives are minimal. The SPAM filtering software is entirely under your control, with no privacy, security risks and no additional latency introduced into your email system as is the case with many hosted solutions.
A multi-layered spam filtering engine ensures that all types of spam can be effectively blocked.
Click anywhere on the diagram for further information about the feature.
 
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Automatic Whitelisting
Automatic white list generation from senders contacts and email message threads coupled with intelligent on-the-fly white list detection. This ensures legitimate senders email do not get blocked by the SPAM blocker -
Challenge Response
Challenge-response features to allow senders to verify and have email automatically accepted and their address whitelisted -
Grey listing
Temporarily fail connections from new IP, sender and recipient sets to effectively block spam software, and BotNets. Automatically whitelists your regular senders so that no delay is experienced for legitimate communications. -
Honey Pot
Dynamic Adaptive Honeypot. The Honeypot uses spam sent to chosen honeypot addresses to automatically generate adaptive intelligent agents, known as "bees". These identify and block similar spam. This provides realtime protection against new spam types, sender IPs, and specifically image spam. -
Bayesian Matching
Full Bayesian statistical pattern matching providing highly accurate (better than 99%) spam blocking with minimal false-positives (emails incorrectly marked as spam). Selectable pattern matching subcategories allowing bypass of pattern matching for specific types of spam, such as 'Money Making', 'Recruitment', 'Privacy', 'Competitions' etc. Multiple thresholds for pattern matching allowing marking, blocking or automatic deletion of identified spam. Email accepted or deleted from the quarantine is used to further the Bayesian matchign for future email. -
White listing
Easy to use white list management facility allowing you to maintain lists of email addresses that you never want blocked. Users each have their own personal white lists and senders can be automatically whitelisted if a blocked email is released from the quarantine. -
SPF Checks
Full SPF (Sender Policy Framework/Sender ID) support and failure blocking. Helps prevent phishing attacks -
Domain Keys Checks
Full DomainKeys Identified Mail (DKIM) support and failure blocking. Helps prevent phishing attacks -
URL Blocking
Full support for DNS-based URL checking of URLs within emails Built in SURBL support for DNS-based URL checking of URLs within emails -
IP blocking
Block IP addressesfrom relay, sending inbound email. Whitelist IP addresses so that they are never blocked, or white list IPs for relay. Use DNS based databases to block known spam IP addresses -
DNS Based Spam protection
Full support for multiple configurable DNS based spam protection databases. Dial-Up User Lists (DULs), Real time Black hole Lists (RBLs), Spamhaus SBL, XBL and Relay Spam Stoppers (RSS) are all supported! Override to allow receipt from known good sender addresses -
Spam Quarantine
Spam quarantine with safe email viewer that doesn't trigger virus, worms, popups or other malicious code. The administrator can optionally allow users to review their own spam using a web-based quarantine view. Users and administrator can be automatically alerted when they have spam in the quarantine to review -
Content Checks
Blocking based on strings, wildcards, word/phrase, regular expression matches in the email content or subject Configure different actions to perform for each expression matched. -
Sender Blocking
Blocking based on strings, wildcards and phrase matches in the email sender address Elimination of emails with missing, undisclosed, invalid or suspect sender addresses Easy to use one-click sender blocking facility to allow direct blocks of unwanted newsletters or repeat offenders. -
Country Blocking
Blocking based on country of client IP Address. This allows weighting, blocking or deletion of email originating from specified countries. -
Image Analysis
Configurable automatic blocking of graphical or image-based emails. The system performs sophisticated checks on any attached or included images to identify image based spam and block it. -
PDF attachment spam blocking
Hexamail automatically inspects PDF attachments for textual and image based spam and blocks if an attachment contains spam content -
Automatic ZIP unpacking and content analysis
Hexamail automatically unpacks ZIP attachments, identifies malicious contained files and even reads the textual content to detect spam attachments -
Header Checks
Configurable automatic blocking of emails with suspect MIME headers -
NDR Spam Attack Prevention
Automatically block NDR Spam attacks by detecting NDRs from spoofed recipients, to false recipient addresses, or to nominated bad addresses. - Configurable automatic blocking of emails from suspect Mailer programs
- Automatic text style and font analysis and blocking
- Configurable automatic blocking of emails containing web bugs, inline framesets, popup windows etc.
- Configurable automatic blocking of emails with dangerous or suspect attachments
- Configurable automatic identification and blocking of emails with suspect recipient lists
- Configurable automatic verification of replyto/sender
- Configurable spam action options, including quarantine storage, subject line marking, forwarding, blocking and deletion
POP3 Reader
The POP3 reader module acts as a POP3 connector, automatically downloading emails from any configured POP3 or IMAP accounts on external servers, and reroutes the emails to any internal mailbox or other external email account.
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- Highly efficient multiplexing communications used to download from many accounts simultaneously
- Individually configurable download schedules
- Supports SSL servers
- Download schedules as short as 1 minute permitted
- Downloads only new emails for each user
- Catch-all and individual accounts supported
- IMAP Support
- Multi-domain catch-all accounts supported
- Gmail Support
- Rerouting and readdressing options
- Emails are routed through all processing modules, allowing for antivirus scanning, SPAM blocking, routing, alerting, responders and all other Hexamail features!
- Retrieves messages from mailboxes located on any number of Internet Service Providers (ISP).
- Check and download new messages as often as you require, with schedule interval resolution of 60 seconds.
- Automatically delete, expire or retain the emails on your email account
- SSL fully supported, allowed secure retrieval of emails from SSL compliant mailservers.
- Support secure logon with APOP (Authenticated Post Office Protocol).
- Retrieves messages from more than one mailbox at the same time. This ensures that mailboxes with large volumes of email do not hold up processing of other mailboxes.
- Allows forwarding of email to any other address, mailbox or corporate email server.
Antivirus
The antivirus module automatically scans all incoming email attachments for virus, worms and trojans.
If identified, the email can be marked so that the end user is aware of the infected content, blocked completely so that the end user
cannot inadvertently execute a virus or a script, or the infected attachment can be removed and a comment added to the email to inform the user of the action taken.
All processed emails can be optionally stored in a quarantine for later review, resend or deletion.
 
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- The embedded BitDefender antivirus engine features outstanding detection abilities together with high performance. You can expect 100% detection of In-the-Wild viruses, Trojans and malware. The award winning, internationally certified antivirus engine from BitDefender features proprietary technologies, based on innovative ideas and leading trends in the information security industry. It continues to be internationally recognised by independent organisations which reward outstanding results through numerous prizes and certifications, Av-Test.org, Virus Bulletin, ICSA Lab, Checkmark, PC World Top 100, ComputerActive and Which? to name but a few.
- Automatic updates are another key point in virus protection, both the virus database and the program itself can be updated automatically. The updates are incremental, and only new data is downloaded, thus ensuring updates are timely and efficient.
- Allow alerts to senders of infected emails
- Configurable response to sender with optional blocking reason
Archiver
Hexamail Archiver module provides is a centralized automatic email archiving solution.
Highly efficient full-text indexing and compression algorithms ensure that the most scalable
and high performance email archive is generated entirely automatically from all of your email.
Hexamail's email archive software leverages state of the art indexing and compression technology to create the most compact
and high performance index of email data. Inferior solutions often simply push emails to relational databases or worse, file systems.
Such systems suffer from poor scalability, lengthy query/discovery times and extremely high storage requirements: often requiring
more space for the archive than the original emails!
 
|
|
-
High speed archiving
Native high-performance C++ archiving code ensures that emails are archived and indexed in realtime. The unsurpassed performance allows the archive to be used live by end-users to retrieve old, deleted, or difficult to find emails from a web-interface. -
Massively Scalable
Archiving of 100s of millions of emails in a single archiver is possible, allowing many years of emails to be archived on a single server or drive. -
Low Storage Requirements
All email content (MIME) is retained compressed, allowing accurate records to be retained while minimizing storage. Emails are automatically deduplicated. Save costs of storages devices, upgrading servers and backup time and facilities. -
Fulltext search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization. -
Genuine Archiving
Some inferior archiving solutions simply push email content into a relational database. This can be costly in database licenses, slow to retrieve email and extremely demanding of disk space and other machine resources. Be sure to check the licensing implications and costs of such systems before purchase. Hexamail is a complete solution requiring no third party database licenses. -
Secure
Archiving takes place on your servers, within your network. Sensitive emails need never leave your organization, eliminating trust, hacking, or security breach concerns typical of third party service based archive solutions providers. -
Active Directory Integration
Active Directory integration allows automatic import of your users and restriction of their access to only their emails -
SSL
Full secure SSL access to web based knowledge management, discovery and search interfaces. -
Sources
The Archiver module can index email from almost any source including Exchange, maildir, mbox, hMail, iMail, MDaemon, Hexamail, POP3, SMTP, and PST -
Exchange 2000-2010
Index email driectly from Exchange 2000 onwards -
PST
Index any PST files from Outlook clients or Exchange server -
Long term retention
Content can be retained for periods matching typical regulatory requirements such as Sarbanes Oxley, European Union ISP Communications Data retention, SEC Rules, NASD, HIPAA and Graham-Leach-Bliley Act. -
Regulatory Adherence
Full MIME storage ensures your chosen email archive solution adheres to all regulations now and in future. Regulations such as Sarbanes-Oxley can be costly to implement, Hexamail Vault eliminates the cost for archiving email in a compliant way. -
Backup
A unique index design allows email content to be backed up and removed from the live server to secure/offsite backup facilities. The fulltext index remembers which emails were in which backup files and allows fulltext search even over email removed from the server. -
Automated Export
Automated export features allow all email matching specific complex criteria to be exported to directories or zip files for litigation or auditing purposes. -
Fulltext Search
Full-text indexing automatically takes place on archiving. This allows your valuable resource of archived emails to be leveraged for knowledge management, auditing and discovery within your organization. -
Live Access
Live-access allows your end-users to access the archive through a web-interface and retrieve email they may have deleted or lost in their inbox. This simultaneously ensure valuable knowledge is never lost from your organization, can be quickly retrieved, and users reduces user inbox storage requirements. -
Historical Redelivery
Redelivery or historical email to selected recipients allows verbatim copies of emails to be retrieved and redelivered in a single click. -
Report and Audit Generation
Users can run their own audit and generate folders or zip files of vital emails for meetings, storage offsite or presentation to management. -
Configurable Access
Administrators can restrict access to discovery features to specific users or areas of discovery
