Setting Up Language-Based Email Routing – Configuration Guide

Guides › Setting Up Language-Based Email Routing – Configuration Guide · 2 min read 4 sections
Contents (4 sections)
  1. How to setup language routing
  2. Installation
  3. Configuring Hexamail POP3 Downloader Language Routing
  4. How Hexamail Can Help
1

How to setup language routing

This is a guide to setting up automatic email language routing

Let's break the guide into some easy steps:

2

Installation

For this step please see one of the relevant guides:

3

Configuring Hexamail POP3 Downloader Language Routing

  • Create a route for language routing by pressing the Add... button on the Router/Routes page
The list of routes
The list of routes
  • Specify a name for the route and the recipient address(es) to process under If recipient matches
    • Create a new route
    Create a new route
  • You can also specify email directions if you wish such as Inbound, Outbound etc
  • Next click Add... to create a rule for each language you wish to route
    • Create a new rule
    Create a new rule
  • Specify a name for this rule. Set the routing criteria for the rule, all the criteria must match for the rule to trigger. In this case we want to route all email in English. This can be done on the Country page or just using the setting at the bottom of the first page
  • Click on Action to configure a specific action for this rule
    • Configure the action
    Configure the action
  • In this case we want to send all English email to a specific address, english
  • Add more rules as required. If you want to route based on a language OR a character set create a new rule for the character set
    • Create a Chinese rule
    Create a Chinese rule
    Configure the Chinese action
    Configure the Chinese action
  • You now have a route configured to route each required language to a different recipient address
    • The configured language route
    The configured language route
  • Add more routes if required by clicking Add...
    • The configured language route
    The configured language route
  • Once you have configured all the routes and rules you require press APPLY to start using the new configuration to route email
  • Any new email arriving via SMTP, (or from POP and IMAP collection) will be rerouted to the addresses based on the language in the email.
    • 4

    How Hexamail Can Help

    Hexamail Guard and Hexamail Nexus make language-based email routing straightforward to configure. Simply define the languages you need to detect and the target email addresses for each language, and Hexamail automatically routes all matching incoming email — whether received via POP3/IMAP collection or direct SMTP delivery — without any complex scripting or external tools.

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