Intelligent email automation
for every layer of
inbound mail processing
Hexamail is the email automation platform that routes, filters, translates, summarises, tags, and transforms your entire email flow — automatically. No scripts, no manual triage, no migration.
Plans from $49/month · Setup in under 10 minutes · No migration required
Describe your email automation need
Tell us your email challenge — we'll show you exactly how Hexamail automates it
How Hexamail solves this
Get started →The problem
Email automation fixes your biggest unmanaged workflow
Every day, your team wastes hours on tasks that email automation should handle. Hexamail's automated email processing pipeline eliminates manual sorting, routing, and triage.
Emails in 12 languages, one support team
Customer emails arrive in French, German, Japanese. Your team can't route or reply. Customers wait days for a response.
Manual sorting instead of email automation
Someone reads every email and forwards to the right department. At scale this is a full-time role — work that inbound email automation handles with a single rule.
Attachments stuck in incompatible formats
PDFs, DOCs, XLS files pile up unconverted. Processing them into usable data requires manual effort on every single message.
Spam and phishing eroding team trust
Basic filters miss context-aware phishing. One click on the wrong link costs more than a year of security software.
No visibility into what email traffic means
You can't see trends, topics, sentiment, or volume patterns without expensive analytics tools bolted on after the fact.
Compliance is a manual, risky process
GDPR redaction, email archiving, audit trails — all done manually, inconsistently, with real legal exposure every day.
Email automation features
Everything your email automation workflow needs
A modular email automation architecture — activate only what you need, expand as you grow. Full REST API and per-email webhooks included.
Automated Email Routing
Define automation rules based on sender, subject, content, language, attachments, time, and more. Emails reach the right person instantly — zero manual triage.
AI Email Automation — Summarisation & Tagging
Every incoming email is automatically summarised and tagged by AI. Teams see what matters in seconds — not after reading paragraphs of thread.
Advanced Spam & Phishing Filtering
Multi-layer protection: Bayesian filtering, DNS blocklists, sender reputation, and content analysis — near-zero false positives.
Language Detection & Routing
Auto-detect language and country of origin, then route to the right team or inbox — instantly. Support global customers without growing headcount.
Automatic Translation
Incoming emails translated on the fly before reaching your team. Reply in your own language — Hexamail handles the rest for your recipients.
Data Extraction
Extract structured data — order numbers, contact details, invoice amounts, dates — from email bodies and attachments. Push directly to your CRM or database.
Attachment Conversion
Convert attachments to standardised formats automatically — PDF to text, Excel to CSV, image to OCR — so downstream systems process them without custom integrations.
Attachment Extraction
Automatically pull attachments from every inbound email — filter by file type, sender, or size, then store in a searchable archive, export to disk, or deliver via webhook. No more digging through inboxes for files.
Archiving & GDPR Compliance
Full-text searchable archive with automated GDPR redaction, audit trails, and retention policies. Compliance becomes automatic, not a quarterly scramble.
Intelligent Email Auto-Responders
Smart email automation triggers responses by keywords, sender, time, or language — with personalised, dynamic content rather than static templates.
REST API — Stats, Config, Logs & Diagnostics
Full programmatic access to statistics, configuration, logs, and diagnostics. Query metrics, push rule changes, tail processing logs, and run health checks — everything the dashboard does, available to your ops stack.
Per-Email Webhooks
Fire a webhook for every processed email with full metadata — routing decisions, AI tags, extracted data, spam scores, and delivery status. Connect to Zapier, your CRM, or any custom workflow in real time.
How email automation works
Plug in. Automate everything.
Hexamail sits between your existing mail server and the world — a transparent email automation layer. No migration. No disruption.
Connect your email to the automation gateway
Choose whichever fits your setup — no migration, no disruption for your users.
- AHave incoming email sent to a custom address like yourcompany@hexamail.io
- BChange your MX record to route all domain mail through Hexamail
- CCollect email from existing POP3/IMAP accounts for processing
mail IN MX 10 gateway.hexamail.io
Configure your email automation rules
Use the visual rule builder to define how emails are analysed, routed, filtered, and enriched. Enable AI automation modules with a single toggle — no code required.
Every email runs through your automation pipeline
From the moment Hexamail receives an email, your full automation pipeline runs: spam check, language detection, AI analysis, data extraction, routing, and delivery — in under a second.
Monitor, audit, and integrate via API & webhooks
The live dashboard shows email volume, processing actions, and routing decisions. Query stats, configuration, logs, and diagnostics via REST API — or receive a webhook payload for every email processed, ready for your CRM, SIEM, or automation stack.
Email automation performance at a glance
Works with your existing stack
Email automation that works with every mail server
Deploy email automation on Exchange, Google Workspace, Office 365, or any SMTP server — without changing how your users send and receive mail.
Pricing
Email automation pricing — pay for what you use
Straightforward plans that scale with your email volume. Upgrade your email automation as processing needs grow.
Starter
Core email automation
- ✓Up to 1,000 emails/month
- ✓Email routing & filtering
- ✓Language detection
- ✓Smart tagging
- ✓REST API & per-email webhooks
Pro
Full email automation suite
- ✓Up to 10,000 emails/month
- ✓Everything in Starter
- ✓Spam & virus protection
- ✓Automatic translation
- ✓AI summarisation
- ✓Data extraction
- ✓Attachment extraction & conversion
- ✓Archiving & compliance
- ✓Intelligent auto-responders
- ✓Priority support
Enterprise
High volume & on-premises
- ✓Everything in Pro
- ✓Unlimited email volume
- ✓On-premises deployment
- ✓Dedicated onboarding & SLA
- ✓Custom integrations & support
Get started today
Start your email automation today.
No migration required.
Join 200,000+ users who've automated their most chaotic communication channel with intelligent email automation. No migration, no disruption.
Plans from $49/month · Cancel anytime · Works with your existing mail server